Admin Assistant

<p><b><u>Job Description:</u></b></p><div><div><ul><li><p><span><span>Provide general administrative </span><span>assistance</span><span> to the construction and warehouse teams, including scheduling meetings, answering phones, and handling correspondence.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Prepare and </span><span>maintain</span><span> records, reports, and spreadsheets related to warehouse and construction activities.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Assist</span><span> in the preparation of project documents such as contracts, purchase orders, and change orders.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Inventory and Procurement:</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Coordinate inventory tracking and ensure proper documentation of incoming and outgoing materials.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Manage procurement paperwork, including tracking purchase orders, delivery schedules, and inventory levels.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Work closely with the procurement team to ensure </span><span>timely</span><span> and </span><span>accurate</span><span> ordering of supplies.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Scheduling and Coordination:</span></span><span> </span></p></li></ul></div></div><div><div><ul><li><p><span><span>Assist</span><span> in scheduling meetings, project timelines, and deliveries for construction projects and warehouse operations.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Coordinate with contractors, vendors, and delivery services to ensure efficient movement of materials.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Maintain construction and warehouse calendars, ensuring project milestones are met.</span></span><span> </span></p></li></ul></div><div><p><b><span>Document Management:</span></b><span> </span></p></div><div><ul><li><p><span><span>Organize and </span><span>maintain</span><span> project files, safety documentation, inspection reports, and other compliance paperwork.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Ensure all permits, licenses, and other regulatory paperwork are up to date and properly filed.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Maintain employee timecards and </span><span>assist</span><span> with payroll documentation for warehouse and construction staff.</span></span><span> </span></p></li></ul></div><div><p><b><span>Communication and Liaison:</span></b><span> </span></p></div><div><ul><li><p><span><span>Act as the primary point of contact between office staff, field teams, and external partners.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Assist</span><span> in preparing presentations, memos, and reports for management and other stakeholders.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Facilitate clear communication between <span style="overflow-wrap: break-word; display: inline; text-decoration: inherit; hyphens: auto;">construction/warehouse</span> teams and company management.</span></span><span> </span></p></li></ul></div><div><p><b><span>Compliance and Safety:</span></b><span> </span></p></div><div><ul><li><p><span><span>Assist</span><span> in ensuring compliance with safety regulations and company policies.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Maintain records of safety </span><span>trainings</span><span>, certifications, and inspections.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Assist</span><span> in organizing safety meetings and preparing safety reports.</span></span><span> </span></p></li></ul></div></div><p>True Up is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</p>